SAP License Audit Preparation


Putting You One Step Ahead

In advance of an annual license measurement submission or an on-site license audit, JNC will work with the client to develop an ELP (Effective License Position) identifying risks (shortfalls), opportunities (surplus) and suggest on remediation activities to reduce risk.

In the event of financial risk due to non-compliance where technical remediation is not enough, JNC will work with you to develop a strategy to mitigate the risk.

Due to the complexities of SAP’s contracts and licensing model, this is not straightforward and getting it wrong can be costly.

JNC provides a reliable, accurate and proven service to ensure you get it right and remain in control.

Business Benefits

  • Align software entitlement with business needs.
  • Proactively manage risk.
  • Control the license measurement.
  • Control costs.

All organisations should take steps to optimise their SAP licensing in advance of any license measurement event including annual LAW submissions.


Compliance Approach

If you were audited by SAP tomorrow, what would the result be? We perform an as-is view of your licensing and compliance position across the entire landscape.

This involves measuring the actual usage of the SAP software and comparing this to your license position. We do this through the SAP License Evaluation process, which gives you an accurate view of licensing requirements and compliance concerns.

The license measurement provides a benchmark telling you how you would perform if you were audited by SAP.


Measurement Simulation

Collect all Software and Service Order Forms, Invoices and the Master Agreements between SAP and the client. Create a view of SAP software entitlements in the form of a Bill of Material and calculate the Total Cost of Ownership. Review, analyse and associate specific software use terms and conditions with the purchased software.

The Named-User Licensing (NUL) measurement phase provides an accurate view of the Named-user licensing required by the business to support actual usage of the SAP software compared to the licensing assets currently held. The process either identifies surplus or shortfall against each named-user license type within your contract (as documented in the BoM) or other applicable license types not already procured.
The Named-user Measurement process involves establishing the total number of unique Named-users who require a license including, identifying and eradicating dormant and duplicated users.
We convert contractual definitions to technical definitions according to the clients contract, and then perform a measurement per individual Named-user license type. The analysis is typically performed by determine what users can do in the SAP system considering their access controls and what users have done based on their usage footprint. The measurement itself is dependant on the clients contractual definitions.
The SAP License Evaluation reveals a more accurate and realistic view of licensing compared with the SAP standard measurement tools such as USMM and SLAW. The standard SAP licensing tools typically base themselves on what SAP licenses have been allocated by the systems administrator and are known to be error prone due to the contract not being fully reviewed and/or correctly interpreted by the systems administrator.

  • Establish applicable metrics.
  • Measure consumption versus entitlement.
  • Detect un-used, under-used and un-licensed packages.
  • Establish all interfaced systems and evaluate usage.
  • Establish contractual obligations.
  • Define licensing requirements.
  • Account for both compliant and non-compliant indirect usage.

Optimisation Approach

Compliant is not necessarily optimised. Optimisation assigns your licenses at best value based on usage while staying compliant.

By performing active remediation including system configuration, user provisioning, license allocations, and user administration, JNC can optimise the use of existing license assets reducing the total number of licenses required.

Optimisation, as a remediation measure can bring an organisation from a non-compliant position to a compliant position by correcting factors that result in a higher deployment of licenses than required.

Even if you are compliant, optimisation can free up entitlement which can be sometimes be used as a credit against future a purchase.



Arrange a complimentary call with a specialist to discover more.